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Digital patient intake software helps healthcare organizations improve patient experience and optimize staff time. But with so many options available, how do you choose the right digital patient intake solution for your needs? This blog explores the top 10 digital patient intake software solutions for medical groups in 2025. We’ll delve into their key features, benefits, and how they can empower your organization to improve efficiency and boost patient satisfaction. 

Want to see Kyruus Health’s digital patient intake solution for yourself? Schedule your personalized demo. 

Kyruus Health Check-In and Digital Patient IntakeWhat is digital patient intake software?

From scheduling through check-in and payment collection, digital patient intake software streamlines the pre-visit intake process for both patients and staff. By enabling secure patient demographic collection, forms completion, and payments—all with integration into the EHR, it reduces manual steps when a patient arrives for an appointment.

Why is digital patient intake important in 2025?

Digital patient intake is crucial for both practice efficiency and patient satisfaction—with research showing that 77% of patients want to complete digital questionnaires about demographics, insurance, and more prior to their visit. Digital patient intake software has emerged as a game-changer, replacing cumbersome paper forms with automated, user-friendly solutions. By digitizing patient intake, medical groups and hospitals can:

  • Reduce wait times: patients complete forms at their convenience, minimizing time spent in the waiting room.
  • Improve data accuracy: eliminate errors associated with handwritten forms, leading to cleaner data and fewer administrative headaches.
  • Increase efficiency: automate data entry, allowing staff to focus on patient support that really matters.
  • Enhance the patient experience: provide a modern and convenient way for patients to interact with your practice.
  • Reduce paperwork: contributes to a more organized and streamlined office, with patient information secure and bypassing human entry. 

What is the best digital patient intake software solution in 2025? 

Let’s explore the top 10 digital patient intake software solutions for medical groups, MSOs, and hospitals in 2025. We’ve evaluated these platforms for user-friendliness, EHR integrations, security, and their ability to enhance patient engagement and streamline practice operations.

1. Kyruus Health

Kyruus Health stands out with its robust patient Check-In features, including customizable forms, automated reminders, secure patient messaging, and seamless integration with multiple EHR systems, including athenahealth and Oracle Health. Patients can easily schedule appointments online and move directly into pre-visit workflows. Kyruus Health offers user-friendly interfaces, making it easy for both patients and staff to use, without requiring patients to remember cumbersome logins or passwords. Kyruus Health also prioritizes data security and HIPAA compliance, giving practices and patients peace of mind.

Kyruus Health Solution Capabilities

  • Flexible and customizable forms
  • Strong integration with EHR systems
  • Excellent customer service and support

 

2. Phreesia

Phreesia

Image Credit: Phreesia

Phreesia provides a comprehensive patient intake management platform that streamlines administrative tasks for healthcare providers and enhances the patient experience. Offering features like online scheduling, digital check-in, pre-registration, payment processing, and patient communication tools, Phreesia aims to reduce staff workload, improve financial outcomes through robust revenue cycle management, and increase patient engagement. Their user-friendly interface and seamless integration with practice management systems, coupled with in-office device options like tablets, make them a popular choice for healthcare organizations.

Phreesia Solution Capabilities

  • Comprehensive suite of intake features
  • Payment processing capabilities
  • Variety of check-in options, including mobile and tablet

 

3. Qure4u

Qure4u

Image Credit: Qure4u

Qure4u’s digital health platform is designed to enhance patient engagement and optimize practice performance by streamlining administrative tasks. Offering features like digital check-in, patient communication, telehealth, remote patient monitoring, and revenue cycle management tools, Qure4u provides a holistic patient experience from pre-arrival to post-visit follow-up. Its integration of remote patient monitoring and telehealth capabilities makes it a valuable asset for practices seeking to expand their virtual care services and reduce administrative burdens.

Qure4u Solution Capabilities

  • Personalized patient engagement
  • Remote patient monitoring capabilities
  • Telehealth functionality

 

4. Yosi Health

Yosi Health

Image Credit: Yosi Health

Yosi Health provides a mobile-first, patient engagement platform that streamlines the entire patient journey. By digitizing and automating processes like intake, check-in, scheduling, and payments, Yosi Health reduces administrative burdens on healthcare staff, leading to improved patient flow and reduced wait times. This efficiency not only boosts patient satisfaction through a user-friendly app experience but also enhances revenue cycles for medical practices by optimizing operational workflows and integrating seamlessly with existing EMR systems.

Yosi Health Solution Capabilities

  • User-friendly app and mobile-first experience
  • Integrated Insurance verification
  • Access revenue cycle management tools

 

5. athenahealth Check-In

athenahealth patient engagement

Image Credit: athenahealth

athenahealth’s Digital Check-In workflow is a component of its patient engagement solution. It facilitates a seamless digital check-in experience, allowing patients to complete necessary paperwork and provide information before their appointments. athenahealth Check-In aims to reduce administrative burdens on healthcare providers and enhance the overall patient experience. By being a component of the EHR, it ensures data consistency and streamlines workflows. 

Athenahealth Check-In Solution Capabilities

  • Integration within athenahealth ecosystem
  • Automated appointment reminders and notifications
  • Integration with third party applications

 

6. Luma Health

luma health

Image Credit: Luma Health

Luma Health’s Patient Success Platform offers a suite of tools designed to improve patient access, communication, and preparation, while also enhancing staff efficiency and organizational outcomes. The platform integrates with major EHR systems and utilizes AI technology to automate tasks and personalize patient interactions.

Luma Health Solution Capabilities

  • Customizability and technology support
  • Leverages AI to transform Faxes into EHR-friendly data
  • Patient communication options

 

7. OhMD

ohmd

Image Credit: OhMD

OhMD provides a HIPAA-compliant communication platform that streamlines patient interactions for healthcare practices. OhMD offers a comprehensive suite of features, including two-way SMS texting, automated reminders, secure video visits, and broadcast messaging, all integrated with a wide range of EHR systems. The platform improves efficiency and communication, leading to an enhanced patient experience and ultimately supporting healthcare providers in delivering more effective and timely care.

OhMD Solution Capabilities

  • Two-way SMS texting and automated appointment reminders
  • Secure video visits
  • Integration with wide range of EHR systems

 

8. Klara

klara

Image Credit: Klara

Klara streamlines patient communication and automates administrative tasks. Its platform centralizes communication across multiple channels, reducing phone volume and allowing staff to focus on patient care. Automated workflows, such as appointment reminders and digital intake, enhance efficiency and reduce paperwork. Klara’s user-friendly platform improves patient engagement and enhances collaboration among care team members, leading to a more efficient and patient-centered practice.

Klara Solution Capabilities

  • Eliminates need for apps or password for patients
  • Messaging across the patient journey
  • Integrated video visit technology

 

9. Tebra

tebra

Image Credit: Tebra

Tebra’s patient intake software streamlines the collection of patient information by capturing demographics, insurance details, medical history, and consent forms electronically before visits. This digital approach not only saves time during the check-in process but also ensures the accuracy of patient data, which is crucial for efficient billing and faster payments. Additionally, Tebra offers HIPAA-compliant tools and an in-office digital intake option via a patient kiosk app, supporting both pre-scheduled and walk-in patients. As part of the all-in-one Tebra EHR, delivers an ecosystem of tools for patients and staff.  

Tebra Solution Capabilities

  • Multiple ways to engage—patient kiosk app and mobile
  • Improves patient data accuracy to increase billings
  • Core solution is an EHR with added capabilities

 

10. healow

Image Credit: healow

healow offers a suite of solutions designed to enhance patient engagement and streamline practice workflows. Through its mobile app and web portal, patients gain 24/7 access to health records, can easily schedule appointments, manage medications, and communicate securely with providers. To improve the patient experience, healow delivers online scheduling and contactless check-in, integrated into eClinicalWorks EHR as well as convenient capabilities such as appointment reminders. 

Healow Solution Capabilities

  • Range of capabilities
  • Digital forms and contactless Check-In
  • Integrated directly into eClinicalWorks EHR

How should I choose the right digital patient intake software?

Selecting the ideal digital patient intake solution requires careful consideration of several key criteria. To guide your decision-making process, we’ve compiled a list of essential factors—and pro tips—to evaluate before committing to a specific platform:

  • EHR Integration: Seamless integration with your existing EHR system is essential. Look for a solution that integrates with the platforms your practice uses.
    • PRO TIP: consider staff workflow, and look for a solution that fully embeds into the EHR interface, avoiding the need to switch applications between tasks.
  • Budget: Pricing models vary. Evaluate the cost against the features offered, and consider which features are critical versus “nice to have” for your organization.
    • PRO TIP: Ask about free trials or new customer discounts.
  • Customization: The ability to customize forms and workflows to your specific needs is important. 
  • User-Friendliness: The software should be easy for both patients and staff to use.
    • PRO TIP: look for an ad-free platform, as patients and staff generally prefer a check-in experience that is free of advertisements.
  • Security and Compliance: Ensure the software is HIPAA compliant and prioritizes data security.
  • Customer Service and Support: Reliable, experienced customer service and support is crucial for implementation, optimizing the solution, troubleshooting, and maximizing return on investment.
    • PRO TIP: read customer reviews in your EHR’s app marketplace or on reviews sites like Capterra.
  • Practice Size and Specialty: Some software is better suited for small practices, while others are designed for larger organizations. Some patient engagement platforms are designed for specific medical specialties.

Investing in digital patient intake software is a smart move for any healthcare practice looking to improve efficiency, enhance patient satisfaction, and streamline administrative tasks. While all the software solutions listed above offer valuable features, Kyruus Health’s comprehensive functionality, user-friendly interface, and commitment to customer support make it the top recommendation. 

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